How to make accounting ledgers: 10 days of hot topics and structured guide on the Internet
Recently, "accounting ledgers" have become a hot topic among financial practitioners. Especially in the context of digital transformation of small and medium-sized enterprises, how to efficiently establish ledgers has become a focus. This article will combine the hot topics of the past 10 days on the entire network to explain in detail the ledger creation method in a structured way, and attach a practical template.
1. Top 5 popular accounting ledger-related topics on the Internet
| Ranking | topic | Discussion popularity | Related tools |
|---|---|---|---|
| 1 | Electronic ledger compliance | 285,000 | Kingdee/UFIDA |
| 2 | Automatically generate ledger skills | 192,000 | Excel/Python |
| 3 | Multi-currency ledger processing | 156,000 | SAP system |
| 4 | Tax audit ledger preparation | 128,000 | Electronic invoice |
| 5 | Shared ledger permission management | 93,000 | DingTalk/Enterprise WeChat |
2. Core steps for making accounting ledgers
1. Basic settings (accounting for 30% of the workload)
| project | Required fields | Example |
|---|---|---|
| Header design | Period/voucher number/summary | August 15, 2023 |
| Subject grading | Level 3 subject system | Bank deposit-ICBC-Basic account |
| Auxiliary accounting | Department/Project/Corresponding Unit | Sales Department-A Project-XX Company |
2. Data entry specifications (accounting for 50% of the workload)
| Error type | Demonstrate correctly | frequency of occurrence |
|---|---|---|
| date confusion | Unified YYYY-MM-DD format | 37% |
| Unequal loan | Set up automatic balance check | 29% |
| Abstract is blurry | "Pay July office fees - copy paper" | 44% |
3. End-of-period processing (accounting for 20% of the workload)
Need to complete:
• Bank reconciliation (difference ≤0.5%)
• Current write-off (aging analysis)
• Depreciation and amortization (automatically calculated by the system)
3. Smart ledger trend data
| Technology application | Efficiency improvement | cost changes |
|---|---|---|
| OCR recognition | Input speed↑300% | Hardware investment↑15% |
| RPA robot | Accuracy ↑99.2% | Operation and maintenance cost↓40% |
| Blockchain certificate | Audit pass rate↑ | Initial deployment↑25% |
4. Solutions to common problems in ledger management
1.Difficulty querying across years: It is recommended to create an index directory based on "year + subject"
2.Multiplayer collaboration conflict: Use the version management function of Tencent Documents/Graphite Documents
3.Printing format is messed up: Set the margins for A4 horizontal printing in advance (recommended left and right 1.5cm)
5. Expert advice
• Conduct ledger integrity checks every quarter (spot check rate ≥10%)
• Electronic scanned copies of important transactions must be retained (storage period ≥ 15 years)
• The cash journal must be cleared daily and closed monthly (difference tolerance ≤ 0.1%)
Through the above structured methods, combined with the latest technical tools, an efficient ledger system that complies with the "Basic Accounting Work Standards" can be established. Reminder: Starting from 2023, electronic ledgers must simultaneously save XML format source files for inspection.
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